Build Studios

Privacy Notice

Last updated: 29 January 2026

This Privacy Notice explains how Platvix Ltd (“Platvix”, “we”, “us”, “our”) collects and uses personal data when you apply to, participate in, or engage with Platvix Build Studios (the “Programme”).

This notice is separate from the Platvix platform Privacy Policy, which applies to the SaaS product and website.

1. Who we are (Controller)

Controller: Platvix Ltd

Registered office: Victoria Building, Victoria Road, Middlesbrough, TS1 3AP

Email: support@platvix.com

2. What data we collect

A) Applicant and founder data

Name, work email, phone (if you provide it), role/title
Founder bios, background, links you share (e.g., website, pitch links)
Startup name, sector, stage, traction/metrics you provide
Application answers, notes, and evaluation outcomes

B) Programme participation data (accepted founders)

Attendance and participation details (sessions attended, milestones)
Feedback notes (from Platvix team, mentors/advisors, and—where applicable—sponsors/partners)
Materials you submit during the programme (e.g., decks, one-pagers, product docs)

C) Communications

Emails and messages between you and Platvix (including support/admin messages).

D) Demo day / events (if applicable)

Photos, video, audio recordings, and chat logs (where sessions are recorded)
Event registrations and attendance records

E) Technical data (if you use programme portals/tools)

Basic usage and device data (IP address, timestamps, logs) as needed for security and operations.

3. Where we get it from

Directly from you (application forms, emails, session participation)
From your nominated team members/co-founders (if they apply or participate)
From mentors/advisors providing programme feedback
From public sources only if you provide links or we need to verify basic business information you submitted (e.g., company website)

Information you submit about others

If you submit information about co-founders, team members, or other individuals, you confirm you have their permission to share this data with us, or that you have authority to do so on behalf of your organisation.

4. How we use your data (purposes)

We use personal data to:

Assess applications, eligibility, and programme fit
Run and administer the Programme (scheduling, communications, operations)
Provide mentorship, resources, and support
Track progress and deliver programme outcomes (e.g., MVP readiness, demo preparation)
Run demo events and introductions (where applicable and permitted)
Improve the Programme (aggregate insights, quality assurance)
Maintain safety, prevent abuse, and secure our systems
Comply with legal obligations and enforce programme terms

Selection decisions

Selection decisions are made by the Platvix team based on information in your application and interactions. Criteria may include team strength, product readiness, market potential, traction, and programme fit. Selection is not solely automated—human review is involved in all final decisions.

5. Lawful bases (UK GDPR)

We rely on:

Lawful basis	When it applies
Contract (Art. 6(1)(b))	Processing needed to assess your application and administer participation
Legitimate interests (Art. 6(1)(f))	Running and improving the Programme, ensuring quality and security, maintaining records
Consent (Art. 6(1)(a))	For recordings/photos in certain contexts; and for optional marketing where required
Legal obligation (Art. 6(1)(c))	Where we must retain certain records

6. Who we share data with

A) Mentors and advisors

We may share relevant participant information with mentors/advisors involved in your cohort, limited to what is necessary to support you. Mentors and advisors are subject to confidentiality obligations under their agreements with Platvix.

B) Sponsors/partners (only as defined in programme terms)

If sponsors/partners support the Programme, we may share:

Aggregated, non-identifying insights about cohorts and outcomes, and/or
Limited participant information only where programme terms or your specific permission permits it (for example, for a sponsor-organised session or demo event)

We do not give sponsors unrestricted access to your confidential materials by default.

Sponsor data boundaries

We do not share the following with sponsors/partners without your explicit permission:

Your pitch deck or confidential documents
Non-public financial details or traction metrics
Personal contact details (such as email address or phone number)

C) Service providers (processors)

We may use service providers to operate the Programme (email communications, storage, forms, analytics, security). These providers are bound by contracts to protect your data. A current list of subprocessors is available on request.

D) Legal and professional advisers

Lawyers, accountants, auditors, insurers (subject to confidentiality).

E) Business transfers

If we’re involved in a merger, acquisition, financing, or sale of assets, data may be transferred subject to safeguards.

7. Recordings, photos, media, and Demo Day

Some sessions or events may be recorded (video/audio) or photographed for:

Providing materials to participants (e.g., replay)
Internal quality and training
Marketing (only where allowed by programme terms and/or your consent)

Where consent is required, we will request it (e.g., sign-up checkbox, written release, or event notice). You can withdraw consent for future use where applicable.

Recording opt-out

If you do not wish to be recorded, please inform us before the session. We will accommodate where feasible (for example, allowing camera off, limiting name display, or offering alternative participation options).

Demo Day and introductions

If you participate in Demo Day or investor introduction activities, your startup name and the information and materials you choose to present (which may include team information and pitch content) may be visible to invited investors and other attendees. Attendance is managed by Platvix. If you do not wish to disclose certain information, you should not include it in your Demo Day materials.

8. International transfers

We may process programme data in the UK and other locations where our service providers operate. Where international transfers occur, we apply appropriate safeguards (e.g., UK IDTA/UK Addendum, adequacy decisions).

9. Retention

Typical retention periods:

Data type	Retention period
Unsuccessful applications	Up to 12 months (to manage re-applications and improve selection), then deleted or anonymised
Accepted participants	Duration of Programme + up to 24 months (for follow-up, alumni support, and reporting), unless you request deletion sooner
Withdrawn participants	Up to 12 months (for operational records and potential re-application), then deleted or anonymised unless required for legal reasons. You can request earlier deletion.
Marketing materials (name, likeness, photos, video)	Up to 3 years after Programme completion, in line with the marketing licence granted under the Cohort Member Agreement. Alumni listing (name, company, logo only) may be retained indefinitely.
Session recordings	Typically up to 12 months (unless a longer period is clearly stated at the time of recording)
Operational/security logs	Up to 12 months
Legal/accounting records	Retained as required by law

You can request deletion at any time; we will delete unless we must retain certain data for legal reasons.

10. Your rights

You may have the right to:

Access your personal data
Correct inaccurate personal data
Delete your personal data
Restrict processing
Data portability (receive a copy of your data in a machine-readable format)
Object to processing (where we rely on legitimate interests)
Withdraw consent (where processing is based on consent)

To exercise rights, email support@platvix.com. We respond within one month (or will tell you if an extension is needed).

You can also complain to the UK Information Commissioner’s Office (ICO).

11. Contact

Email: support@platvix.com

Postal: Platvix Ltd, Victoria Building, Victoria Road, Middlesbrough, TS1 3AP

End of Privacy Notice